How to customize the Retail Point of Sale standard receipt within GP Report Writer:
1) From within GP, go to Tools>Customize>Report Writer.
2) Select Retail Point of Sale from the drop down list & click OK.
3) Click the Reports button.
4) Scroll through the list on the right to select POS_StdReceipt and click Insert.
5) Highlight the report on the right side of the window, then click Open.
6) From the Report Definition window, click Layout.
Understanding the Report Sections:
Report Header
1) Company name
2) Company address
3) Company phone number
4) Legend #11
Header 1
This section repeats (whenever the POS Line Type changes but doesn't print if item description is blank).
1) Item Description
2) Item Number
3) Quantity
4) Unit Price
5) About Price
Body
Section repeats.
1) Item Number
2) POS Payment String
3) Amount Paid
Footer 3
This section repeats for all the comments for markdowns or item comments.
1) Comment 1
2) Comment 2
3) Comment 3
4) Comment 4
Footer 2
This section repeats for all items printed in Header 1.
1) Markdown percent (blank if zero)
2) Text "Markdown" if markdown amount is not zero
3) Markdown amount.
Footer 1
Repeats for all lines.
1) Payment number
Report Footer
1) Document number
2) Bar-coded document number
3) Store Location (legend #1)
4) Workstation (legend #2)
5) Operator (legend #3)
6) Salesperson (legend #4)
7) Date (legend #5)
8) Time (legend #6)
9) Customer number (legend #12)
10) Legend #7
11) Legend #8
12) Legend #9
13) Legend #10
What are Legends?
Legends are fields that contain "hard-coded" data from POS. A legend's contents might be different under certain circumstances. Here's how POS uses the legends:
1) POS Location
2) Workstation ID where it was modified (from the transaction)
3) User ID who modified (from the transaction)
4) Salesperson ID
5) Date Modified (from transaction)
6) Time Modified (from transaction)
7) POS Receipt Comment 1
8) POS Receipt Comment 2
9) Signature line 1 (if credit card, contains a line, otherwise blank).
10) Signature line 2 (if credit card, then ****** CUSTOMER SIGNATURE ******** otherwise blank.)
11) Return Title (if a return document, then ****** RETURN ***** otherwise blank.)
12) Customer number.
What's in the POS Standard Receipt Table?
The table is a temporary file created right before printing the receipt. It contains the following fields:
User ID: user who printed the receipt. Used to restrict which receipt to print because all requests sit in table.
SOP Type: document type.
SOP Number: document number.
Line Item Sequence: sequence number from the SOP_LINE_WORK or a sequential number we generate to keep the body lines in the correct order.
POS Line Type: designates the type of data in the record, which controls where it prints. For each item purchased this will be a different numeric value (which cases header 1 to repeat for each item before the body even prints once), for all other lines = B.
Item Number: Item number for each item purchased. For the subtotal line this will hold the total number of items sold; all others are blank.
Quantity: Used only for the items purchased records.
Unit of Measure: Used only for the items purchased records.
Unit Price: Unit price of the item but blank if printing a gift receipt. Used only for the items purchased records.
Markdown Percent: percent of markdown given for an item; used only for the items purchased records.
Markdown Amount: markdown given for an item; used only for the items purchased records.
POS Payment String: see below.
Payment Number: see below (flags--MC or C would be for the previous line in the table).
Amount Paid: Amount.
Location ID: address ID from the POS Location Setup.
Company ID: company ID.
Component Sequence:
Decimal Places QTY:
Decimal Places Currency:
Types of lines that need to print:
1) Items purchased with or without markdowns
2) Serial or Lot numbers
3) Subtotal
4) Trade Discount
5) Freight
6) Miscellaneous
7) Taxes
8) Document Amount
9) Payments (including on account, change given, & change due)
Types of lines | Item Number | Item Description | Payment String | Payment Number | POS Line Type |
Items | Item Number | Description | | MC or C or blank | 0001, 0002, etc. |
Serial or lots | | Serial or lot number preceded by some text | | MC or C or blank | Continued from above numbering |
Subtotal | Item count | | “Items Subtotal” | MC or C or blank | B |
Trade Discount | Trade discount percentage | | “Discount” | Blank | B |
Freight | | | “Freight” | Blank | B |
Miscellaneous | | | “Miscellaneous” | Blank | B |
Taxes | | | Tax detail ID | | B |
Balance of taxes | | | “Tax” | | B |
Document Amount | | | “Total” | | B |
Payments | | | | | |
Checks | | | “Check” | Check # | B |
Credit Card | | | Card name | Credit card # (masked or unmasked) | B |
Certificate | | | “Certificate” | Certificate # | B |
On Account | | | “On Account” | | B |
Change Given | | | “Change Given” | | B |
Cash | | | “Cash” | | B |
Change Due | | | “Change Due” | | B |
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